Donahue Schriber

The Company

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Department: Leasing - Costa Mesa, CA

Job Title: Leasing Representation

Title:

Leasing Representative

Date:

3/23/2017

Department:

Leasing

# Direct Reports:

None

Reports to:

(Title of Manager)

Senior Director, Leasing  

FLSA Status:

Exempt

Position Summary

The Leasing Representative is responsible for qualifying prospective tenants/residents, property tours, maintenance of competitive database, preparation of lease documents and related paperwork, leasing negotiations and may be more involved in renewal leasing, and assists in the marketing for one or more properties.

Essential Job Functions

1.       Develops annually a master merchandising plan for representative’s center(s) with a goal of constantly improving and enhancing the center, maximizing rents and increasing the sales.

2.       Directs various local brokerage teams assigned to each center and establishes tenant prospecting targets

3.       Develops annually a budget for representative’s center(s) establishing base rents and tenant allowances.  Contributes leasing strategies and leasing implementation outline for business plan that includes a 3-5 year strategic plan.

4.       Meets budget rents and rent start dates in a leasing pace with absorption schedule; monitors lease negotiations with each tenant via the attorney or broker with a goal of tenant opening for business pursuant to the budget rent start date.

5.       Controls attorney’s fees.

6.       Evaluates the prospective tenant’s level of expertise and financial condition along with the real estate needs of the center(s) according to the Business Plan merchandise mix.

7.       Makes deals at or above pro forma rents, proposes minimal amount of tenant allowance, if any, to qualified/experienced retailers where situations warrants; requires excellent store buildouts.

8.       Qualifies retailer immediately as to their ability to perform construction requirements thus avoiding time delays and rent losses.

9.       Prepares lease requisition forms and offers to lease, negotiates business points and pertinent landlord issues in lease, and keeps files properly documented.

10.    Negotiates lease terms and conditions including buy-outs, terminations, bankruptcies, relocations, renewals, remodels and expansions.  Understands contracts, maintenance, construction and design issues.

11.    Possesses knowledge of demographics, tenant mix, physical characteristics, strengths and weaknesses of representative’s center(s) including the competition.  Additionally, has a general knowledge in these areas for each of the properties in the Company’s portfolio.

12.    Analyzes retail trends; reads related literature, newspapers and business journals daily.

13.    Canvases retail facilities regularly to understand the constantly changing environment and keeps abreast of the new retailers coming into the market.

14.    Participates in continued education programs and seminars, networks with peers and retailers, and attends qualified functions in the industry.

15.    Performs other job duties as may be assigned.

Financial Responsibilities

The employee in this position adheres to budget set by others

The employee in this position has direct purchasing authority of $ 3,500.00

This employee in this position does have contract authority

Supervision Required

 The employee in this position requires limited supervision. Performs a variety of routine work within established policies and procedures, and receives detailed instructions on new projects and assignments.

Supervisory Authority

Supervision authority for this position is indicated with an “x” below

 

Provides ongoing work assignments for employees

 

Provides on-the-job training to employees; monitors progress

 

Schedules work hours for employees

 

Coaches employees for performance improvement

 

Conducts performance reviews for employees

 

Final decision-maker when hiring and/or terminating employees

Education

This position requires a Bachelor’s Degree level of education from an accredited university with emphasis in Business Administration, Business Management or other related discipline; or equivalent combination of education and experience.

Additional degree(s) that are preferred for this position include:

None.

 

Work Experience

 Below is the required/preferred work experience for this position:

Length in experience

Type of work experiences

Specific duties

Required/Preferred

 3+ years

Leasing experience

 

Required

 

Knowledge and experience in leasing a variety of shopping centers including enclosed malls, festival marketplace and mixed-use centers, community and strip centers, covering a spectrum of properties from upscale to distressed real estate.

 

Preferred

 

Advanced knowledge of MS Office, Excel, PowerPoint, and Outlook required. Visio experience a plus

 

 

Preferred

Note:  7-10 years of experience can offset minimum educational requirement for this position

Licenses & Certificates

California Real Estate Salesperson/Broker License is required

Valid Driver’s License is Required Personal Automobile Insurance Required ($300,000 Combined Single Limit Bodily Injury and Property Damage OR $100,000/$300,000 Bodily Injury and $50,000 Property Damage PLUS Uninsured Motorist Coverage $30,000 each person - $60,000 each accident and Medical Payments $5,000 each person)

Skills

 Below are the required/preferred skills for this position:

Skills

Proficiency Level

Required/Preferred

Excellent communication, presentation skills, and sales skills required.

 

Advanced

Required

Ability to interact with various vendors, levels of management

Advanced

Required

Strong problem solving skills, creative thinking and solid organization and leadership skills

Working

Required

In depth knowledge of the retail industry as it evolves and adjusts to market conditions

Advanced

Preferred

Ability to handle multiple projects and deadlines

Basic

Required

Management/Marketing experience in shopping center industry

 

Working

Preferred

Thrives in a dynamic environment and able to work on various projects simultaneously, requiring strong organizational and time management skills.

 

Advanced

Required

 

Performance Measures

Achieves all budget rents; opens stores on or before budget rent start dates; maintains below average vacancy factor in projects; Inspection tour of shopping center(s) to evaluate the quality of the tenants, the quality of the build-outs, and the overall merchandising achieved that year in the project. Ability to interface with others at all levels both internally and externally.

  Work Environment

Physical Activity

Frequency of work schedule:

Standing

Occasionally (11-30% of workday)

Walking

Occasionally (11-30% of workday)

Sitting

Frequent (31 -65% of workday)

Driving

Frequent (31 -65% of workday)

Reaching with hands and arms (up, down, outward)

Rare (<10% of workday)

Using hands to touch/manipulate/handle

Rare (<10% of workday)

View computer screen

Frequent (31 -65% of workday)

Climbing and/or balancing

Rare (<10% of workday)

Stooping, kneeling or crouching

Rare (<10% of workday)

Talking and/or listening

Frequent (31 -65% of workday)

Using foot controls

N/A

Twisting of body

N/A

Twisting of wrist/arm

N/A

Lifting (less than 10 lbs.)

Rare (<10% of workday)

Lifting (greater than 10 lbs.)

Rare (<10% of workday)

Carrying

N/A

Pushing/Pulling

N/A

Special vision requirements

N/A

Outdoor weather conditions

N/A

Working near moving mechanical parts

N/A

Weekend, on-call, overtime, and/or non-regular working hours, overnight (for industry events and property visits)

Occasionally (11-30% of workday)

Travel to various off-site offices as required

Frequent (31 -65% of workday)









 

 

 

 

 

 

 

 

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