Donahue Schriber

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Department: Accounting - Costa Mesa, CA

Job Title: Property Accountant - Asset Management (Non-Exempt

ORGANIZATION REPORTING

Reports to:        Assistant Controller - Asset Management

 

 

FUNCTIONAL RESPONSIBILITIES

 

·         Generates standard monthly and other applicable journal entries with supporting documentation (except those prepared by Property Accountant Specialists (PAS).

·         Prepares and distributes monthly and quarterly financial statements and completes select schedules within prescribed deadlines.

·         Prepares monthly conversions of financial statements for specific owners.

·         Reconciles balance sheet accounts as designated, including bank statements monthly.  Follows up on reconciling items so they are clear and presented in a timely manner, as directed by Assistant Controller.

·         Monitors cash balances for investment purposes.  Completes the investment analysis and forwards to Assistant Controller by the 5th of each month.

·         Reviews and approves invoices for correct coding, amount, entity, and Property Manager approval within one to two working days.  Also, questions and follows up on unusual items.

·         Generates check requests for management fees, ground rent payments, etc., as applicable, in a timely manner. 

·         Reviews MRI to ensure A/R & A/P sub-ledgers tie to the general ledger.

·         Monitors security deposits and refunds for appropriateness and ensures MRI amounts agree with general ledger.

·         Codes miscellaneous cash receipts daily as applicable.

·         Keeps Assistant Controller informed of status of workload and unexpected projects as they arise.

·         Prepares (except supporting documentation prepared by PAS) annual operating budgets for the properties and distributes before stated times in management agreements in accordance with prescribed procedures.

·         Prepares year-end NNN recovery adjustments for designated components and compiles completed recovery billing package for Assistant Controller review.

·         Prepares select year-end workpapers as designated on year-end financial statement checklist and reviews all year-end financial statement reconciliations and submits to Assistant Controller for review before due to auditors.

·         Works with appropriate MIS support to resolve issues relating to software (i.e. reports do not tie, etc.) and informs Assistant Controller of same.

·         Maintains loan compliance and provides lender with appropriate required reports.

·         Processes property tax payments in timely manner.

·         Assists with outside auditors and special projects as needed





 

PERFORMANCE MEASURES

 

·         Accounting skills and knowledge.

·         Accuracy.

·         Timeliness.

·         Manager Feedback.

·         Follow-Up/Detail-Oriented.

·         Completeness.

·         Organization/Neatness/Prioritization of Work.

·         Initiative/Commitment to self-improvement.

 

 

SUGGESTED QUALIFICATIONS

 

·         Four year college degree in Accounting plus one year accounting experience or five years of accounting experience in increasingly responsible positions through financial statement preparation.

·         Knowledge of computerized accounting systems.  Ability to learn and understand new software when required.

·         Ability to communicate well both verbally and in written form.

·         Ability to work within time constraints on multiple tasks.

·         Team player, flexible, commitment to doing what it takes to get the job done.

 

 

PHYSICAL ENVIRONMENT/WORKING CONDITIONS

 

·         Sit for prolonged periods.

·         Bend, squat and kneel as required.

·         View a computer screen for prolonged periods.

·         Use computer keyboard, mouse and related equipment.

 

 

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